Online Event Planning and Management

About This Service

In today's time, online events, webinars are some of the best ways to share ideas, coach and much more. This service will work for you if you wish to host events, workshops, training programs for 25 pax or less.

The following is included

1. Conceptualization and flow of the event
2. Content finalization. This will be done in collaboration with the client
3. Material development - Invites, banners, posts.
4. Vendors will have to be provided by the company. Research for vendors can be done. Negotiations and finalization to be done by the company.
5. Research for platforms if required for hosting online events.
6. Posting on event sites such as eventbrite etc.
7. Platform management during the event
8. Feedback from participants

Deliverables

1. Event Conceptualization including objectives, theme, duration, speakers.
2. Event project plan
3. Event banner, invites for whatsapp, insta, facebook and linkedin using Canva. Total set of four will be provided.
4. Posting of events on event websites (monitoring not included.)
5. Setting up the event on zoom or equivalent.
6. Invites to participants.
7. Managing the event on zoom event or any other platform.
8. Thank you email and google feedback form design.

Please note that financials, hiring etc. will have to be managed by the client.

Aspects to consider

1. Marketing plan is not included and will not be provided.
2. Speakers to be clients or identified by the clients. Curated list of speakers can be provided on guidance. Finalization has to be done by the client. Speaker interactions will not be undertaken during curation and finalization. This will include virtual assistance charges of 10 usd per hour
3. Coaching for presentation and support presentation development. This will be a 150 USD bundle. Specific needs/alternatives can be discussed.
4. Monitoring progress of signups, monitoring platforms for 10 USD per hour charge.
5. Services will be offered as an independent service provider. This will not include management of a team members and will not be provided.
6. The events upto 100 pax can be managed. Timelines, deliverables and costs will change accordingly.
7. Costs can be revised based on what one would like to customize.
8. Promotional services such as social media, tele calling, PR or other marketing activities are not included and will not be provided.
9. Emailing and follow up options can be included. Costing for emailing and getting feedback will be an additional of 10 USD per hour
10. Event calendar and management for ongoing workshops, training programs available.

What seller need from the Buyer to get started?

Kindly share the following information

1. Type of event and subject
2. List of services you would require
3. No. of people attending
4. About you/or your organization hosting the event
5. Objectives and purpose of the event
6. Any material that may help me to get a better understanding.
7. Team members involved, their functions and roles. This will help me place myself in the larger scheme of things.

Suggested Process

1. Background brief with the above details to be emailed including anything else that maybe pertinent.
2. Discussion for one hour to set expectations, key stakeholders, deliverables, timelines and to get clarifications if any. Point of contact to be determined at this time as well. Deliverable post discussion - Event project plan submitted to the client.
3. Activities to be undertaken as discussed and according to timelines. Milestone check done collaboratively.
4. Dry run of the event before the actual event with the key stakeholders of the event
5. Event Management
6. Debrief and wrap up of the project

Payments

1. For short duration payments to be made for booking and on completion
2. For projects, with a duration of more than 10 days or with participants of 50 pax or more, payments to be made for booking, mid project for completion of project plan, promotion material and posting and on completion.

Esitmated cost is $305.18 & delivery in 7 days

Related Tags

Event Management Event Planning 

About The Seller

Trishna P. - Assistance - HR, Training, Admin, Tech & Research, from India

Background I have been in the people transformation space for more than a decade with experience in development, mental and physical health and wellbeing from a holistic perspective in multinational and multicultural environments. I have worked with individuals, families, groups and organisations. My skill set is varied. I am a quick learner and application oriented. I thrive in entrepreneurial e...

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